Management software that already runs a real business.
7 cloud systems for CRM, legal, documents, hospitality, projects, courses and visual content — plus 6 already live, still being born. None of them was built to be sold: each one first solved a problem in our own operation, and only then became a product.
Demonstration
Not still images. These are the systems being operated.
Each screen below shows one of the 13 systems doing exactly what this page says it does — with the dashboard reacting by itself: numbers changing, queues shrinking, sources appearing, payouts released. They cycle one at a time; click a name to jump straight to it.
Sales pipeline
+ New dealUnified calendar
AugustDeadlines in progress
DJEN collection: today 6 AM| Case | Act | Deadline (Civil Procedure Code) | Status |
|---|---|---|---|
| 0709xxx-53.2026.8.07.0018TJDFT · 5ª Vara Cível | Challenge | 05/0915 business days | 📰 Just captured from the DJEN |
| 0708xxx-21.2026.8.07.0001TJDFT · 3ª Vara Cível | Defence | 02/0915 business days | ⚠ Awaiting validation✓ Validated by Ana |
| 1002xxx-45.2026.4.01.3400TRF1 · 9ª Vara | Reply | 28/0810 business days | ✓ Validated |
Ask your documents
Three contracts expire by 14 October. Two of them renew automatically for another 12 months unless notice is given 30 days in advance — meaning the renewal decision must be made by 14 September. The third requires a signed amendment.
| 📄 Supply Agreement | v4 in force | Expires in 27 days |
| 📄 Maintenance Agreement | v2 in force | Expires in 51 days |
| 📄 Internal Privacy Policy | v7 in force | Approved |
Portfolio — what to execute now
+ New ideaYour sales
Last 12 months| Product | Sales | Revenue |
|---|---|---|
| Course — Short-stay management in practiceVideo course | 128 | R$ 11.520 |
| E-book — Pricing for hostsE-book | 96 | R$ 3.744 |
| One-to-one mentoringMentoring | 9 | R$ 3.476 |
Complete Property Package — Garden House
Delivery: 22 AugRoad song — arrangement for voice and guitar
My composition| C | I take the road with no hurry at all | |
| Am | sun on the window, the time slipped away | |
| F | and all that I wanted would fit in a verse | |
| G | that I never wrote down |
Bank feed · 6 Aug
Reconcile| 1.1.1.101Bank — C6 | — | R$ 389,45 |
| 4.1.1.005Electricity · Villa Kubitschek | R$ 389,45 | — |
Today’s missions
Level 4Look for a wedding · 12–14 Sep
4 itemsOrder #2417 · Nearly-new bicycle
R$ 1.240Carrot cake with chocolate topping
In editorial validation| 270 g | sliced carrot | linear |
| 3 ct | egg | whole units |
| 160 ml | vegetable oil | linear |
| 240 g | wheat flour→ now in 2 batches: split the total | per batch |
Villela CRM: A R$24,800 deal is dragged from “Proposal” to “Won” — and the month’s total, today’s queue and the after-sales task update by themselves.
Choose by the problem
Which of these is your bad day?
Nobody searches for the name of a system they do not know — they search for the way out of a problem they know all too well.
Villela CRM
Stop losing leads. Start closing more.
The lead arrives on WhatsApp, disappears into an old thread and nobody knows whether anyone replied. At month end the numbers do not add up and nobody can say why.
Every contact arrives with source, campaign and UTM recorded. The "needs action today" box tells you exactly who to call, and the follow-up chases itself.
- 🎯No forgotten leadsSource, campaign and UTM recorded on arrival. The "needs action today" box shows who to contact now.
- 📋A real KanbanPipelines configurable per vertical, drag and drop, value per stage and stalled-deal alerts.
- 🔥Automatic lead scoringA 0–100 score from behaviour: replied, opened the proposal, came from a referral. Work the hot ones first.
- 📨Frictionless multichannelWhatsApp, email and calls one click from the record, with templates and variables. All logged on the timeline.
- 📄Proposals with a tracked linkYou know the moment the client opened it. They accept or decline right there, and the pipeline moves itself.
- 🤖AI agents, with you in controlQualification, follow-up, win-back and loss analysis — always as a suggestion for you to approve, never blind automation.
- Sales teams
- Service businesses
- Agencies and consultancies
- Anyone selling on WhatsApp
Sales pipeline
+ New dealVillela Stay Manager
Your entire short-stay operation in one place.
The Airbnb calendar in one tab, Booking in another, the cleaner on WhatsApp and the finances in a spreadsheet only you understand. One overbooking wipes out the month’s profit.
A single calendar fed by every channel, with anti-overbooking locks. Cleaning schedules itself from the check-out, and the owner payout comes out ready.
- 📅Unified calendarBookings from every OTA and direct channel on one screen, with blocking rules tested on interconnected houses.
- 🔗Channels and OTAsAirbnb, Booking, Vrbo, Decolar and direct bookings syncing availability and pricing from a single record.
- 🧹Cleaning that schedules itselfThe team’s schedule is generated from check-ins and check-outs, with a boutique-hotel checklist and per-unit confirmation.
- 💰Finance and owner payoutsAccrual revenue, expenses, channel commission and owner statements — no spreadsheet rework.
- ☑️Per-booking checklist and stockEvery booking carries its journey steps and the system remembers what is missing. Stock deducted automatically, with a shopping list.
- 🤖AI, API and webhooksAn assistant that answers guests and suggests pricing, plus a token API and webhooks to plug in your own scripts.
- Independent hosts
- Short-stay managers
- Guesthouses and flats
- Anyone managing third-party property
Unified calendar
AugustVillela Legal
The whole firm in one place — with AI that cites its sources.
The court notice is published, nobody sees it, and the clock runs. Deadline control lives in one person’s head, and the fashionable legal AI invents precedents that do not exist.
Automatic collection by bar number from the DJEN, deadlines calculated under the Civil Procedure Code with mandatory human validation, and alerts that escalate until someone confirms. The AI delivers a draft with the source alongside.
- ⚖️Cases and deadlinesDataJud case movements, a Civil Procedure Code deadline calculator with human validation, escalating alerts and read receipts.
- 📰DJEN court publicationsAutomatic collection by bar number, triage, linking to the case and an alert when the capture comes back empty.
- 🤖Legal AI with sourcesResearch, drafting and contract analysis — always stamped as a DRAFT, with sources cited alongside.
- 👥Client portalCase updates translated into plain language — and only published after a human approves. Sensitive events wait for the personal conversation.
- 💼Finance and time trackingFixed, monthly, hourly or success fees, time entries, invoicing, cash flow and escalating collections.
- 🎛️Independent controlsDaily checks independent of whoever operates the system: unvalidated deadlines, zeroed collections, contracts without sign-off, expired data-protection deadlines.
- Law firms
- Solo practitioners
- In-house legal teams
- Correspondent lawyers
Deadlines in progress
DJEN collection: today 6 AM| Case | Act | Deadline (Civil Procedure Code) | Status |
|---|---|---|---|
| 0709xxx-53.2026.8.07.0018TJDFT · 5ª Vara Cível | Challenge | 05/0915 business days | 📰 Just captured from the DJEN |
| 0708xxx-21.2026.8.07.0001TJDFT · 3ª Vara Cível | Defence | 02/0915 business days | ⚠ Awaiting validation✓ Validated by Ana |
| 1002xxx-45.2026.4.01.3400TRF1 · 9ª Vara | Reply | 28/0810 business days | ✓ Validated |
Villela Docs Intelligence
Ask your dead archive. It answers, citing the page.
The important contract is in someone’s inbox. There are three versions and nobody knows which one counts. The renewal expired last week and you found out today.
One repository per company, with folders, permissions and the current version always identified. You ask in plain language and the AI answers pointing at the document and the passage.
- 🔎Search that understands contentBy name, content, metadata or a natural-language question. OCR reads even scanned documents.
- 📎AI that cites the sourceSummaries, clauses, deadlines and risks — always pointing at document and page. You verify in one click.
- ✅Approval workflowContracts and policies pass through stages, deadlines and approvers you define, with the history of every decision.
- 🗂️No doubt about the current versionEvery change becomes a version. Compare, restore and always know which document is in force.
- 🔐Corporate securityPermissions by role, folder and document. Share links with password and expiry. Nothing exposed on a public URL.
- 📜Data protection and audit trailA full access trail, controlled retention and disposal, export and compliance reporting.
- Legal and contracts
- Finance and accounting
- HR and operations
- Audited companies
Ask your documents
Three contracts expire by 14 October. Two of them renew automatically for another 12 months unless notice is given 30 days in advance — meaning the renewal decision must be made by 14 September. The third requires a signed amendment.
| 📄 Supply Agreement | v4 in force | Expires in 27 days |
| 📄 Maintenance Agreement | v2 in force | Expires in 51 days |
| 📄 Internal Privacy Policy | v7 in force | Approved |
Villela Projects & Events
Portfolio before tasks. Decide what to execute — then execute it.
Twelve good ideas, time for three, and no criterion to choose. The usual task manager organises what has already been decided — but does not help you decide.
Every idea arrives with stage, horizon, feasibility, investment and potential revenue. What clears the filter becomes a phased project; what does not is recorded, not forgotten.
- 💡Idea portfolioStage, horizon, priority, feasibility, investment and potential revenue — to decide what to do now, later or never.
- 📋Phased projectsFrom incubation to launch and operation: 15 configurable stages, owners, risks and the next step always visible.
- 🎪End-to-end eventsBriefing, proposal, contract, checklist, crew, suppliers and post-event — built by people who actually host weddings and graduations.
- 🤖AI as part of the teamAgents that generate business plans, schedules, proposals and reports — always recording assumptions and gaps, never inventing data.
- 💰Budget vs. actualBudget against actual and margin per project or event, with sales and finance on the same screen.
- 🔐Multi-company and auditableEach company isolated, roles and permissions, a full audit trail and data-protection compliance.
- Event producers
- Agencies and studios
- New-business teams
- Entrepreneurs with many fronts
Portfolio — what to execute now
+ New ideaVillela Academy
Publishing is free. You only pay when you sell.
You have the content, but building a sales page, checkout, members area, access control and an affiliate programme is a whole project — and the platforms charge before you have sold once.
Sales page, checkout with Pix and card, members area and affiliates come ready. No monthly fee and no setup fee: 8.9% + R$1 per approved sale.
- 🎬For those who teachCourses, e-books, mentoring and subscriptions, with sales page, checkout and members area ready to go.
- 🤝For those who promoteAn affiliate programme with tracked links and a dashboard of clicks, sales and commissions — transparent on both sides.
- 💳Local paymentsPix and card through Mercado Pago, with access released only after confirmation at the source.
- 🔒Protected contentSecure video streaming, private files and temporary links — your content does not circulate.
- 📜Verifiable certificatesEvery certificate carries a code anyone can verify publicly — your student’s diploma actually means something.
- 🤖AI that helps you buildAssistants that structure the course, write the sales page and support the student.
- Experts and authors
- Mentors and consultants
- Affiliates
- Schools and short courses
Your sales
Last 12 months| Product | Sales | Revenue |
|---|---|---|
| Course — Short-stay management in practiceVideo course | 128 | R$ 11.520 |
| E-book — Pricing for hostsE-book | 96 | R$ 3.744 |
| One-to-one mentoringMentoring | 9 | R$ 3.476 |
Villela Alta Vista 360°
See it from above. Explore it fully.
The property is great and the photos do not show it. People browsing listings decide in seconds, and a carelessly photographed space loses to a worse one photographed well.
Drone footage, AI video, 360° photography and a navigable virtual tour — delivered with tour hosting, a QR code for printed materials and the exact address hidden by default.
- 🚁Drone footageThe framing that sells the surroundings: the street, the neighbourhood, the real distance to what matters.
- 🎞️AI videoShort pieces for listings and social, produced from the captured material.
- 🧭Navigable virtual tourVisitors step in and walk the space themselves, from any device, with nothing to install.
- 📱QR code for printSigns, flyers and cards lead straight to the tour — printed material stops being a dead end.
- 🔒Address hidden by defaultThe exact address does not appear unless you say so.
- 📈Published, measured and liveTour hosting included in the package allowance, with visit measurement and continuous availability.
- Short-stay hosts
- Estate agencies and brokers
- Hotels and guesthouses
- Owners
Complete Property Package — Garden House
Delivery: 22 AugSide by side
All seven, in one table
| System | Solves | For whom | From | |
|---|---|---|---|---|
| CRM & sales | Sales teams, service businesses | R$ 79/mo | See → | |
| Hospitality management | Independent hosts, short-stay managers | R$ 129/mo | See → | |
| Legal software | Law firms, solo practitioners | R$ 149/mo | See → | |
| Document management | Legal and contracts, finance and accounting | R$ 99/mo | See → | |
| Projects and events | Event producers, agencies and studios | R$ 149/mo | See → | |
| Courses and digital products | Experts and authors, mentors and consultants | 8.9% + R$1 per sale | See → | |
| Visual content and 360° tours | Short-stay hosts, estate agencies and brokers | Per project, on quotation | See → |
In development
Three already live — and not yet for sale
These run in production today, with automated tests like the others. What they are missing is not code: it is legal review, inventory and payment credentials. We would rather show them like this, with the pending item written down, than pretend they do not exist — anyone looking for a software supplier deserves to know what is ready and what is not.
Musique
Start by learning. Stay in the same place.
A music academy with exercises that actually measure — theory, reading, ear training, rhythm and pitch —, a library of chord charts, scores, MusicXML and MIDI with exact transposition, capo and versions, and a practice room with metronome, tuner and study log. The account is the same as Villela Academy: whoever starts as a student becomes a musician without switching systems. Grades that count are reviewed by the teacher, and any microphone-graded exercise states what it measures and with what tolerance before you play.
Still needed to launch: Schools and classes, and playback with real instrument samples (today it is simple synthesis, and the screen says so). The library is private by decision: a public catalogue of third-party chord charts would only exist with publisher licensing, and that is a separate project. AI music generation is out of scope: no supplier offers a public API, and promising a date that does not exist would be selling what we cannot deliver.
See how it looks todayRoad song — arrangement for voice and guitar
My composition| C | I take the road with no hurry at all | |
| Am | sun on the window, the time slipped away | |
| F | and all that I wanted would fit in a verse | |
| G | that I never wrote down |
Villela Finance
Figures that balance — and say where they came from.
A double-entry ledger as the single source of truth: no dashboard sums loose tables. Imported and reconciled bank feed with explainable suggestions, payables and receivables split per property, closing with a balance sheet that balances, three-scenario cash forecast, and a CFO that only flags what the figures triggered — stating, for each finding, what would invalidate it. Money as whole cents, entries immutable, material actions requiring a second pair of eyes.
Still needed to launch: Recurring billing is live; a penetration test and a legal review of the terms and data-processing agreement still come before the first paying subscriber. Market and auction analysis stay out of the product until there is an opinion on the Brazilian securities regulator’s perimeter.
See how it looks todayBank feed · 6 Aug
Reconcile| 1.1.1.101Bank — C6 | — | R$ 389,45 |
| 4.1.1.005Electricity · Villa Kubitschek | R$ 389,45 | — |
Villela Kids · Invente
Learn by creating.
A platform for children aged 7 to 12: creative missions that turn into real projects, an AI tutor with safety first, Maths, Portuguese and English Arenas that adapt to the child’s level, and a dashboard for parents. The account always belongs to the guardian.
Still needed to launch: A lawyer’s opinion on parental consent (Brazilian data-protection law, art. 14) and trademark registration before opening to the public.
See how it looks todayToday’s missions
Level 4Closet Club
Your wardrobe earns. So does hers.
Peer-to-peer clothing and accessory rental. The differentiator is not listing items: it is renting the whole look — dress, bag, shoes and jewellery in a single booking, even from different owners — with payment held until delivery, a possession QR code and dispute mediation.
Still needed to launch: Legal review of the terms and around 50 items in the collection, so the storefront opens with a real choice.
See how it looks todayLook for a wedding · 12–14 Sep
4 itemsVitrine
Buy well. Sell better.
A marketplace for new, nearly-new and pre-owned goods: payment is protected until delivery, shipping is tracked and the seller carries a real reputation built on past sales. 5% commission.
Still needed to launch: Production payment credentials, legal review of the terms and the final name.
See how it looks todayOrder #2417 · Nearly-new bicycle
R$ 1.240Cozinhe
Learn, plan and cook with precision and confidence.
The usual recipe site multiplies everything by 1.5 and hands you a recipe that does not work: 4.5 eggs, a tin that overflows, an oven time that no longer applies. Cozinhe scales each ingredient by its own rule — linear, whole units or per batch — only within a genuinely tested yield range, and keeps the doneness and safety warnings across every version of the recipe.
Still needed to launch: Human culinary review of the recipes before publication — the product itself stamps the current ones as demonstrations — and the commercial model.
See how it looks todayCarrot cake with chocolate topping
In editorial validation| 270 g | sliced carrot | linear |
| 3 ct | egg | whole units |
| 160 ml | vegetable oil | linear |
| 240 g | wheat flour→ now in 2 batches: split the total | per batch |
Why trust us
Technology tested in real life.
Most management software is written by people who never ran the business the software promises to organise. These are the opposite: the Lago Sul accommodation, the law practice, the project portfolio and the group’s own sales pipeline run on these systems every day. When something breaks, we are the ones who feel it first.
- 14 days free, no cardYou use everything before deciding. We do not ask for a card to start the trial.
- No lock-inCancel whenever you like, no penalty, and take your data with you on export.
- Support from the people who build itIn Portuguese, straight to the team that writes the system — no outsourced layer.
- Data-protection compliantA database isolated per subscriber, role-based permissions, audit trail and export on demand.
Frequently asked questions
What people ask before subscribing
What is Grupo Villela Stay?
Do I need a credit card to try it?
Can I cancel whenever I want?
Is my data kept in Brazil? What about data protection?
Do the systems talk to each other? Is there a single sign-on?
Who provides support?
What else is the group building?
Are the screens shown on this page real?
Does Villela CRM import my current contacts?
What is the difference between Villela CRM and Villela Growth OS?
Does Stay Manager replace Airbnb and Booking?
Does it work for someone with just one or two properties?
Can Villela Legal’s AI invent case law?
Does the system calculate procedural deadlines on its own?
Where are my documents stored?
Does the AI read scanned documents?
How is this different from Trello or Asana?
How much does it cost to publish a course?
Where is the virtual tour hosted?
Not sure which one fits you?
Tell us in two lines what is stuck in your operation. We reply pointing at the right system — and saying when none of them is.
Or talk to us now: WhatsApp (61) 99193-5013