Villela Stay — Hospedagens InteligentesVillelaStaySmart Stays
for Unforgettable Experiences.
Grupo Villela Stay · Brasília, Brazil

Management software that already runs a real business.

7 cloud systems for CRM, legal, documents, hospitality, projects, courses and visual content — plus 3 already live, still being born. None of them was built to be sold: each one first solved a problem in our own operation, and only then became a product.

7systems for sale
3live, in development
14days free, no card
R$ 79per month, entry plan
100%Brazilian, in Portuguese

Demonstration

Not a still image. This is the system being operated.

A R$24,800 deal is dragged from "Proposal" to "Won" in Villela CRM. Watch what happens by itself: the month’s total goes up, the "needs action today" queue shrinks and the after-sales task is created. Work nobody had to remember to do.

  • 1 · Client accepted the proposal
  • 2 · Deal moves to "Won"
  • 3 · Dashboard and tasks update

Sales pipeline

+ New deal
Open R$ 96.400
Won this month R$ 31.600 +18%
Needs action today 7
New4
Padaria Bourbon
R$ 4.900 41
Instagram
Instituto Aurora
R$ 12.300 55
Referral
Contacted3
Atelier Pinheiro
R$ 8.700 62
WhatsApp
Proposal2
Construtora Meridiano
R$ 24.800 88
Proposal opened 2 h ago
Café Ateliê
R$ 6.150 71
Awaiting reply
Won5
Ótica Vitral
R$ 9.400 94
Closed yesterday
✅ Proposal accepted by the client · after-sales task created
CRM & sales

Villela CRM

Stop losing leads. Start closing more.

The lead arrives on WhatsApp, disappears into an old thread and nobody knows whether anyone replied. At month end the numbers do not add up and nobody can say why.

Every contact arrives with source, campaign and UTM recorded. The "needs action today" box tells you exactly who to call, and the follow-up chases itself.

A lost lead costs the whole ticket. If the system recovers one sale a month, it pays for itself many times over.
  • 🎯
    No forgotten leadsSource, campaign and UTM recorded on arrival. The "needs action today" box shows who to contact now.
  • 📋
    A real KanbanPipelines configurable per vertical, drag and drop, value per stage and stalled-deal alerts.
  • 🔥
    Automatic lead scoringA 0–100 score from behaviour: replied, opened the proposal, came from a referral. Work the hot ones first.
  • 📨
    Frictionless multichannelWhatsApp, email and calls one click from the record, with templates and variables. All logged on the timeline.
  • 📄
    Proposals with a tracked linkYou know the moment the client opened it. They accept or decline right there, and the pipeline moves itself.
  • 🤖
    AI agents, with you in controlQualification, follow-up, win-back and loss analysis — always as a suggestion for you to approve, never blind automation.
  • Sales teams
  • Service businesses
  • Agencies and consultancies
  • Anyone selling on WhatsApp
Proof, not promise: It is the CRM handling the group’s own accommodation and event leads, every single day.
R$ 79/moper month, on the entry plan
Start a 14-day free trial See the system

Sales pipeline

+ New deal
Open R$ 96.400
Won this month R$ 31.600 +18%
Needs action today 7
New4
Padaria Bourbon
R$ 4.900 41
Instagram
Instituto Aurora
R$ 12.300 55
Referral
Contacted3
Atelier Pinheiro
R$ 8.700 62
WhatsApp
Proposal2
Construtora Meridiano
R$ 24.800 88
Proposal opened 2 h ago
Café Ateliê
R$ 6.150 71
Awaiting reply
Won5
Ótica Vitral
R$ 9.400 94
Closed yesterday
✅ Proposal accepted by the client · after-sales task created
Hospitality management

Villela Stay Manager

Your entire short-stay operation in one place.

The Airbnb calendar in one tab, Booking in another, the cleaner on WhatsApp and the finances in a spreadsheet only you understand. One overbooking wipes out the month’s profit.

A single calendar fed by every channel, with anti-overbooking locks. Cleaning schedules itself from the check-out, and the owner payout comes out ready.

A single avoided overbooking usually costs more than a year of subscription. And the hours you stop spending copying dates between tabs come back as bookings.
  • 📅
    Unified calendarBookings from every OTA and direct channel on one screen, with blocking rules tested on interconnected houses.
  • 🔗
    Channels and OTAsAirbnb, Booking, Vrbo, Decolar and direct bookings syncing availability and pricing from a single record.
  • 🧹
    Cleaning that schedules itselfThe team’s schedule is generated from check-ins and check-outs, with a boutique-hotel checklist and per-unit confirmation.
  • 💰
    Finance and owner payoutsAccrual revenue, expenses, channel commission and owner statements — no spreadsheet rework.
  • ☑️
    Per-booking checklist and stockEvery booking carries its journey steps and the system remembers what is missing. Stock deducted automatically, with a shopping list.
  • 🤖
    AI, API and webhooksAn assistant that answers guests and suggests pricing, plus a token API and webhooks to plug in your own scripts.
  • Independent hosts
  • Short-stay managers
  • Guesthouses and flats
  • Anyone managing third-party property
Proof, not promise: Villela Stay’s 4 houses and 20 listings in Lago Sul run on this very system — including the interconnected houses, where a calendar slip is expensive.
R$ 129/moper month, on the entry plan
Start a 14-day free trial See the system

Unified calendar

August
Occupancy 87% +9 p.p.
Average nightly rate R$ 742 +4%
Calendar conflicts 0
1213141516171819202122232425
Garden House
AirbnbDirect
Pool House
BookingAirbnb
Flat 1
DirectBookingAirbnb
Flat 2
Airbnb
Master Suite
BookingDirect
AirbnbBooking Direct booking 🛡️ Interconnected houses block each other automatically
Document management

Villela Docs Intelligence

Ask your dead archive. It answers, citing the page.

The important contract is in someone’s inbox. There are three versions and nobody knows which one counts. The renewal expired last week and you found out today.

One repository per company, with folders, permissions and the current version always identified. You ask in plain language and the AI answers pointing at the document and the passage.

There is exactly one difference between useful AI and dangerous AI: the source. Here every answer carries the originating document and page, checkable in one click — no free-floating answer you simply have to believe.
  • 🔎
    Search that understands contentBy name, content, metadata or a natural-language question. OCR reads even scanned documents.
  • 📎
    AI that cites the sourceSummaries, clauses, deadlines and risks — always pointing at document and page. You verify in one click.
  • Approval workflowContracts and policies pass through stages, deadlines and approvers you define, with the history of every decision.
  • 🗂️
    No doubt about the current versionEvery change becomes a version. Compare, restore and always know which document is in force.
  • 🔐
    Corporate securityPermissions by role, folder and document. Share links with password and expiry. Nothing exposed on a public URL.
  • 📜
    Data protection and audit trailA full access trail, controlled retention and disposal, export and compliance reporting.
  • Legal and contracts
  • Finance and accounting
  • HR and operations
  • Audited companies
Proof, not promise: Every update passes 222 automated checks before it reaches a customer.
R$ 99/moper month, on the entry plan
Start a 14-day free trial See the system

Ask your documents

💬 Which contracts expire in the next 60 days and which renew automatically?

Three contracts expire by 14 October. Two of them renew automatically for another 12 months unless notice is given 30 days in advance — meaning the renewal decision must be made by 14 September. The third requires a signed amendment.

[1] 📄 Supply Agreement — Clause 12.2, p. 7 [2] 📄 Maintenance Agreement — Clause 9.1, p. 4 [3] 📄 Amendment 02 — p. 2
↑ Every answer points at document and page. One click opens the passage.
📄 Supply Agreement v4 in force Expires in 27 days
📄 Maintenance Agreement v2 in force Expires in 51 days
📄 Internal Privacy Policy v7 in force Approved
Projects and events

Villela Projects & Events

Portfolio before tasks. Decide what to execute — then execute it.

Twelve good ideas, time for three, and no criterion to choose. The usual task manager organises what has already been decided — but does not help you decide.

Every idea arrives with stage, horizon, feasibility, investment and potential revenue. What clears the filter becomes a phased project; what does not is recorded, not forgotten.

The painful cost is not the late project — it is the wrong project, executed beautifully. Prioritising with numbers in front of you is cheaper than executing the wrong thing well.
  • 💡
    Idea portfolioStage, horizon, priority, feasibility, investment and potential revenue — to decide what to do now, later or never.
  • 📋
    Phased projectsFrom incubation to launch and operation: 15 configurable stages, owners, risks and the next step always visible.
  • 🎪
    End-to-end eventsBriefing, proposal, contract, checklist, crew, suppliers and post-event — built by people who actually host weddings and graduations.
  • 🤖
    AI as part of the teamAgents that generate business plans, schedules, proposals and reports — always recording assumptions and gaps, never inventing data.
  • 💰
    Budget vs. actualBudget against actual and margin per project or event, with sales and finance on the same screen.
  • 🔐
    Multi-company and auditableEach company isolated, roles and permissions, a full audit trail and data-protection compliance.
  • Event producers
  • Agencies and studios
  • New-business teams
  • Entrepreneurs with many fronts
Proof, not promise: Grupo Villela Stay’s own portfolio — 16 projects across accommodation, events and expansions — is managed in this system. Every update passes 197 automated checks.
R$ 149/moper month, on the entry plan
Start a 14-day free trial See the system

Portfolio — what to execute now

+ New idea
Ideas in the funnel 18
In execution 5
Average margin 34% +6 p.p.
Expansion — 2 houses in Lago NorteFeasibility
Feasibility 82% · Investment R$ 180 mil · Potential revenue R$ 46 mil/mo
Year-end corporate packagePlan
Feasibility 74% · Investment R$ 12 mil · Potential revenue R$ 88 mil
Industrial kitchen for eventsIdea
Feasibility 38% · Investment R$ 240 mil · Potential revenue to be estimated
💡 Portfolio before tasks The third idea is good and still does not make the cut: high investment and revenue yet to be estimated. It stays on record with the reason — to be revisited, not forgotten.
Courses and digital products

Villela Academy

Publishing is free. You only pay when you sell.

You have the content, but building a sales page, checkout, members area, access control and an affiliate programme is a whole project — and the platforms charge before you have sold once.

Sales page, checkout with Pix and card, members area and affiliates come ready. No monthly fee and no setup fee: 8.9% + R$1 per approved sale.

It is the only system on this list where the risk is entirely ours: if you do not sell, you pay nothing. The incentive sits on the right side of the counter.
  • 🎬
    For those who teachCourses, e-books, mentoring and subscriptions, with sales page, checkout and members area ready to go.
  • 🤝
    For those who promoteAn affiliate programme with tracked links and a dashboard of clicks, sales and commissions — transparent on both sides.
  • 💳
    Local paymentsPix and card through Mercado Pago, with access released only after confirmation at the source.
  • 🔒
    Protected contentSecure video streaming, private files and temporary links — your content does not circulate.
  • 📜
    Verifiable certificatesEvery certificate carries a code anyone can verify publicly — your student’s diploma actually means something.
  • 🤖
    AI that helps you buildAssistants that structure the course, write the sales page and support the student.
  • Experts and authors
  • Mentors and consultants
  • Affiliates
  • Schools and short courses
Proof, not promise: The fee is the same for everyone and it is written down: 8.9% + R$1 per approved sale, no monthly fee, no setup fee and no surprise at withdrawal.
8.9% + R$1 per saleno monthly fee — you pay when you sell
Create a free account See the system

Your sales

Last 12 months
Revenue this month R$ 18.740 +23%
Platform fee 8,9% + R$ 1
Active students 412 +37
ProductSalesRevenue
Course — Short-stay management in practiceVideo course 128R$ 11.520
E-book — Pricing for hostsE-book 96R$ 3.744
One-to-one mentoringMentoring 9R$ 3.476
Visual content and 360° tours

Villela Alta Vista 360°

See it from above. Explore it fully.

The property is great and the photos do not show it. People browsing listings decide in seconds, and a carelessly photographed space loses to a worse one photographed well.

Drone footage, AI video, 360° photography and a navigable virtual tour — delivered with tour hosting, a QR code for printed materials and the exact address hidden by default.

It is the only one on this list that is not software you operate: it is finished delivery. You receive the material and the tour published, measured and live.
  • 🚁
    Drone footageThe framing that sells the surroundings: the street, the neighbourhood, the real distance to what matters.
  • 🎞️
    AI videoShort pieces for listings and social, produced from the captured material.
  • 🧭
    Navigable virtual tourVisitors step in and walk the space themselves, from any device, with nothing to install.
  • 📱
    QR code for printSigns, flyers and cards lead straight to the tour — printed material stops being a dead end.
  • 🔒
    Address hidden by defaultThe exact address does not appear unless you say so.
  • 📈
    Published, measured and liveTour hosting included in the package allowance, with visit measurement and continuous availability.
  • Short-stay hosts
  • Estate agencies and brokers
  • Hotels and guesthouses
  • Owners
Proof, not promise: The 360° virtual tour on the Villela Stay website was produced and published by this studio — you can walk through it right now, before hiring anything.
Per project, on quotationscope agreed before we start
Request a quote See the system

Complete Property Package — Garden House

Delivery: 22 Aug
Drone footage12 shots · done
360° photography9 rooms · done
AI video2 pieces in production
Virtual tourWaiting on the 360°
Living room · drag to look around
Tour published ✓ Live QR code generated for signage and flyers 🔒 Exact address hidden 📈 1,284 visits in 30 days

Side by side

All seven, in one table

SystemSolves For whomFrom
Villela CRM CRM & sales Sales teams, service businesses R$ 79/mo See →
Villela Stay Manager Hospitality management Independent hosts, short-stay managers R$ 129/mo See →
Villela Legal Legal software Law firms, solo practitioners R$ 149/mo See →
Villela Docs Intelligence Document management Legal and contracts, finance and accounting R$ 99/mo See →
Villela Projects & Events Projects and events Event producers, agencies and studios R$ 149/mo See →
Villela Academy Courses and digital products Experts and authors, mentors and consultants 8.9% + R$1 per sale See →
Villela Alta Vista 360° Visual content and 360° tours Short-stay hosts, estate agencies and brokers Per project, on quotation See →

In development

Three already live — and not yet for sale

These run in production today, with automated tests like the others. What they are missing is not code: it is legal review, inventory and payment credentials. We would rather show them like this, with the pending item written down, than pretend they do not exist — anyone looking for a software supplier deserves to know what is ready and what is not.

Creative learning for children

Villela Kids · Invente

Invite-only closed beta

Learn by creating.

A platform for children aged 7 to 12: creative missions that turn into real projects, an AI tutor with safety first, Maths, Portuguese and English Arenas that adapt to the child’s level, and a dashboard for parents. The account always belongs to the guardian.

Still needed to launch: A lawyer’s opinion on parental consent (Brazilian data-protection law, art. 14) and trademark registration before opening to the public.

See how it looks →
Clothing rental marketplace

Closet Club

Live, building the collection

Your wardrobe earns. So does hers.

Peer-to-peer clothing and accessory rental. The differentiator is not listing items: it is renting the whole look — dress, bag, shoes and jewellery in a single booking, even from different owners — with payment held until delivery, a possession QR code and dispute mediation.

Still needed to launch: Legal review of the terms and around 50 items in the collection, so the storefront opens with a real choice.

See how it looks →
Buy-and-sell marketplace

Vitrine

Live, before launch

Buy well. Sell better.

A marketplace for new, nearly-new and pre-owned goods: payment is protected until delivery, shipping is tracked and the seller carries a real reputation built on past sales. 5% commission.

Still needed to launch: Production payment credentials, legal review of the terms and the final name.

See how it looks →

Why trust us

Technology tested in real life.

Most management software is written by people who never ran the business the software promises to organise. These are the opposite: the Lago Sul accommodation, the law practice, the project portfolio and the group’s own sales pipeline run on these systems every day. When something breaks, we are the ones who feel it first.

  • 14 days free, no cardYou use everything before deciding. We do not ask for a card to start the trial.
  • No lock-inCancel whenever you like, no penalty, and take your data with you on export.
  • Support from the people who build itIn Portuguese, straight to the team that writes the system — no outsourced layer.
  • Data-protection compliantA database isolated per subscriber, role-based permissions, audit trail and export on demand.

Frequently asked questions

What people ask before subscribing

What is Grupo Villela Stay?
It is the Brazilian company Augusto Villela Ltda (tax ID 56.776.526/0001-12), based in Brasília, Brazil, which runs short-stay accommodation in Lago Sul and develops the management systems on this page. Each system was built to solve a problem in its own operation before being sold to anyone else.
Do I need a credit card to try it?
No. The subscription systems come with a 14-day trial and no card required. You sign up, use everything and decide at the end — if you do not subscribe, nothing is charged.
Can I cancel whenever I want?
You can. There is no lock-in and no cancellation penalty, and you can export your data before leaving.
Is my data kept in Brazil? What about data protection?
Every subscriber has a database isolated from the others, with an access audit trail, role-based permissions and export on demand — the design follows Brazilian data-protection law. Payment is processed by Mercado Pago; card data never passes through our systems.
Do the systems talk to each other? Is there a single sign-on?
Not today, and we would rather say so before you subscribe: each system has its own login, its own database and its own billing. What they share is the same infrastructure, the same interface standard and the same company behind them. Integration between them is done through the API, available on the higher plans.
Who provides support?
The team that builds it, in Portuguese, with no outsourced support layer. It is a small operation — and that is precisely why you talk to someone who understands the system.
What else is the group building?
Three platforms already run in production and have not yet launched commercially: Villela Kids · Invente (creative learning for children), Closet Club (clothing rental marketplace), Vitrine (buy-and-sell marketplace). Each one lists on this page what is still missing before launch — usually legal review, inventory or payment credentials, not code.
Are the screens shown on this page real?
They are faithful reproductions of the systems’ screens, built with the same interface and the same modules — with invented data. A real panel contains client and guest names, and that is not something you publish. To see the real system, use the 14-day trial.
Does Villela CRM import my current contacts?
Yes. You upload a contact spreadsheet and map which column is name, phone, email and source. The 14-day trial exists precisely so you can migrate without rushing.
What is the difference between Villela CRM and Villela Growth OS?
Growth OS is the CRM’s evolution, in the same system and the same login: the CRM handles the lead up to the sale; Growth OS adds the revenue layer — organisations, targets, forecast and the numbers the owner looks at.
Does Stay Manager replace Airbnb and Booking?
No — it organises them. You keep selling on the channels, and the system brings bookings, calendar and finances into one place, preventing overbooking between them.
Does it work for someone with just one or two properties?
It does. The entry plan is sized for the independent host — the whole point is giving the big operators’ management machine to someone with no consultant and no expensive onboarding.
Can Villela Legal’s AI invent case law?
Research comes split into two blocks: what was verified in the full text and what is still a hypothesis. Nothing ships without that split, and every draft is stamped as a DRAFT for review by a licensed lawyer.
Does the system calculate procedural deadlines on its own?
It proposes the calculation under the Civil Procedure Code, but the deadline only becomes effective after a human validates it — and the controls flag every deadline left unvalidated.
Where are my documents stored?
In a repository isolated per company, served over a secure connection and never through a guessable public URL. External sharing is always a password-protected link with an expiry date, revocable in one click.
Does the AI read scanned documents?
It does. OCR converts the scan into searchable text before indexing, so a scanner PDF enters search and cited answers just like any other file.
How is this different from Trello or Asana?
Those start at the task. This starts one layer earlier: at the portfolio, where an idea gets feasibility, investment and potential revenue. Only what survives that filter becomes a project with tasks.
How much does it cost to publish a course?
Nothing. There is no monthly fee and no setup fee: the platform charges 8.9% plus R$1 only on an approved sale. If you do not sell, you do not pay.
Where is the virtual tour hosted?
With us. Packages include a 6- or 12-month hosting allowance depending on the bundle; after that, keeping the tour live costs R$29 a month or R$290 a year.

Not sure which one fits you?

Tell us in two lines what is stuck in your operation. We reply pointing at the right system — and saying when none of them is.

Or talk to us now: WhatsApp (61) 99193-5013

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